Move employees between pay runs for the SAME company

Please follow the below steps that will assist you with removing employees from one pay run and adding them to a new one under the same company.

Make sure that the previous Payslip run is complete and that you have finalised the last run that they have been paid for before moving them. If the last pay run that they were paid for from the initial company is not yet finalised you will need to finalise it first. Not all the templates will be moved along with the employee, please generate a Cost report before you start the process.

Remove the employee from the current pay run

1. Navigate to Payroll, Pay Runs.

2. Go into the pay run the employee is in.

3. Use the checkbox next to the employees name and select the employee.

4. In the special selection menu click on the trashcan next to Generate Payslip.

5. Please refresh your chrome browser.

View our full guide to remove employees here.

Add the employee to the new Pay Run

1. Navigate to Payroll, Pay Runs.

2. Select the new pay run that this employee should go into.

3. Click on Add employee.

4. Click on the + next to No Employee linked.

5. Search and select the relevant employee.

6. You can use the pencil to edit the templates for this employee and make sure to add the template that is applicable to this employee.

7. Click on Add.

View our full guide to add employees here.

Please remember that not all his templates will move with him, only the rate stays in place. Please make sure to load all the templates applicable to the employee and to check the leave policy linked to this employee.