Reports

Navigating payroll complexities is streamlined with our payroll reports section. This tool allows you to export detailed summaries of payroll-related information, providing insights into various payroll elements to enhance transparency and aid in compliance.

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

Pay Run Template Summary

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

Get a monthly breakdown of each pay run template per employee. This report includes only those months where all pay runs have been finalised. Available filters:

  • Employees: Filter by one or more employees.

  • Include Pay Run Templates: Select specific earnings or deductions.

  • Show Template Quantities: Opt to only display the quantities for all pay run templates.

  • Only Include Taxable Templates: Filter to include only those templates linked to taxable SARS codes.

  • Include unprocessed pay runs: If a month is selected with unprocessed pay runs, those values will also be included in the report.

SARS Code Summary

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

This report provides a monthly breakdown of each SARS code per employee, again only including months with all pay runs finalised. Use this report when reconciling bi-annual reconciliations.

Only finalised pay runs are included in this report.

Leave Liability

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

View current leave balances for one or more employees. Note that this report does not include the latest balances on their current pay runs as these values may change before finalisation.

UI-19

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

The Employer's Declaration of employment for one or more employees. Available only for resigned employees. For information on how to resign an employee, please refer to our Employee Resignation page.

Certificate of Service

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

This serves as proof of employment for one or more employees. Available only for resigned employees. For information on how to resign an employee, please refer to our Employee Resignation page.

Loans & Savings History

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

The Loans and Savings History Report provides a comprehensive view of each employee's financial transactions related to loans and savings within your organisation. Here’s what each entry in the report represents:

  • Employee Details: Each row corresponds to a specific employee, identified by their employee number and full name.

  • Pay Run: Indicates the pay run associated with the transaction. This helps track when the transaction occurred within the payroll cycle.

  • Take-On Balance: Shows if an opening balance was recorded for the loan or saving at the start of the period. This is critical for tracking the initial amount before any transactions.

  • Opening and Closing Balances: Reflects the starting and ending balances for the period, providing insight into the net changes due to transactions during that time.

  • Pay out: Displays any pay outs from the savings or loan repayments made during the pay run.

  • Loan / Saving Deduction: Shows deductions related to loan or saving repayments within the pay run.

  • Modified: Indicates if any manual adjustments were made to the transaction. This is important for audit and reconciliation purposes.

This report is essential for managing and reviewing employee savings and loan accounts, ensuring transparency and accuracy in financial documentation.

OID Return of Earnings

Navigate to Payroll / Pay Runs and click on the Export icon located in the panel on the right-hand side.

For more information on how this report is generated please refer to this section: OID Return of Earnings.

An OID report provides detailed information on the compensation and earnings of employees, specifically for the purposes of Occupational Injuries and Diseases (OID) reporting to relevant authorities.

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