Reports
Last updated
Was this helpful?
Last updated
Was this helpful?
Navigating payroll complexities is streamlined with our payroll reports section. This tool allows you to export detailed summaries of payroll-related information, providing insights into various payroll elements to enhance transparency and aid in compliance.
Navigate to and click on the Export icon located in the panel on the right-hand side.
Get a monthly breakdown of each pay run template per employee. This report includes only those months where all pay runs have been finalised. Available filters:
Employees: Filter by one or more employees.
Include Pay Run Templates: Select specific earnings or deductions.
Show Template Quantities: Opt to only display the quantities for all pay run templates.
Only Include Taxable Templates: Filter to include only those templates linked to taxable SARS codes.
Include unprocessed pay runs: If a month is selected with unprocessed pay runs, those values will also be included in the report.
Generate a monthly breakdown of each pay run template per employee and a summarised view of all the pay run templates.
Employees: Filter by one or more employees.
Include unprocessed pay runs: If a month is selected with unprocessed pay runs, those values will also be included in the report. By default the report will display an error if there are unprocessed pay runs in the provided period.
The report allows you to filter specific employees, so only the selected employees will be included in the Excel export.
The Excel report contains four sheets, each offering different information:
Current Leave Balances:
This sheet shows the most recent leave balances for Annual, Sick, and Family Responsibility leave for all selected employees.
The column titled "Balances as of" indicates the date the leave balances apply to.
If the date has a yellow background, it means the balances are from the current unfinalised pay run and may still change if the employee accrues or takes leave.
White backgrounds indicate balances for employees who are not in an open pay run, typically inactive employees.
Leave Type Breakdown (3 sheets):
These sheets provide a detailed historical breakdown of each leave type.
Leave movements are tracked for each pay run period, and the columns include:
Balances as of: Dates highlighted in yellow indicates that these balances are from the latest unfinalised pay run and could still change. This date represents the end date of the applicable pay run.
Opening Balance: The starting leave balance for that pay run period.
Accrued: The total leave accrued during the pay run period.
Spent: The total leave taken during the pay run period.
Closing Balance: The leave balance at the end of the pay run period.
Leave Cycle Start Date: The start date of the leave cycle for that type of leave.
The Loans and Savings History Report provides a comprehensive view of each employee's financial transactions related to loans and savings within your organisation. Here’s what each entry in the report represents:
Employee Details: Each row corresponds to a specific employee, identified by their employee number and full name.
Pay Run: Indicates the pay run associated with the transaction. This helps track when the transaction occurred within the payroll cycle.
Take-On Balance: Shows if an opening balance was recorded for the loan or saving at the start of the period. This is critical for tracking the initial amount before any transactions.
Opening and Closing Balances: Reflects the starting and ending balances for the period, providing insight into the net changes due to transactions during that time.
Pay out: Displays any pay outs from the savings or loan repayments made during the pay run.
Loan / Saving Deduction: Shows deductions related to loan or saving repayments within the pay run.
Modified: Indicates if any manual adjustments were made to the transaction. This is important for audit and reconciliation purposes.
This report is essential for managing and reviewing employee savings and loan accounts, ensuring transparency and accuracy in financial documentation.
An OID report provides detailed information on the compensation and earnings of employees, specifically for the purposes of Occupational Injuries and Diseases (OID) reporting to relevant authorities.
You can filter the report by either date or employee:
Date: Generates a list of all employees terminated within the selected date range.
Employee: Generates a list of all terminations for the specified employees, regardless of when the termination occurred.
Click on the three dots on the top right hand side of your browser.
Click on settings.
Click on Downloads.
Switch the "Ask where to save each file before downloading" toggle on:
Click on the three dots on the top right hand side of your browser.
Click on Settings.
Click on Downloads.
Switch the "Ask me what to do with each download" toggle on.
Click on the hamburger icon (the three lines) on the top right hand side.
Click on Settings.
Scroll down until you get to Downloads.
Click the "Always ask you where to save files" checkbox
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
This report provides a monthly breakdown of each SARS code per employee, again only including months with all pay runs finalised. Use this report when reconciling reconciliations.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
The Employer's Declaration of employment for one or more employees. Available only for resigned employees. For information on how to resign an employee, please refer to our page.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
This serves as proof of employment for one or more employees. Available only for resigned employees. For information on how to resign an employee, please refer to our page.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side.
For more information on how this report is generated please refer to this section: .
Navigate to (don't go into any of the pay runs) and click on the Export icon located in the panel on the right-hand side. This report generates a list of all employees who have been terminated, including their start and end dates, UIF status codes, and custom termination reasons.
