Data Capture
How to add clocks on the android device and online portal
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How to add clocks on the android device and online portal
Last updated
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Step by step guide on how to add a manual clock on the online portal. Please note that when creating manual clocks on the online portal they can be created for any employee on any day.
Manual clocks can be added from both the dashboard and employee overview
Step by step guide on how to clock in an employee on the android device. Please refer to this section, , on who have access to the time and attendance module on the device.
Accessing Time & Attendance Module:
Tap the foreman's wristband on the back of the device.
A window will pop up, displaying a tile named ‘Time & Attendance’. Tap on this icon to access the module.
Clocking In
In the Time & Attendance module, tap on the green + icon located at the bottom right.
You’ll then need to select an activity as all clock-ins on Agrigistics are associated with a specific activity to aid in cost allocation across various farm tasks. While a general activity is set by default, additional activities can be configured later via the online portal. For now, select the general activity and tap on ‘Clock In’.
Scanning Employee Tag:
On the following screen, you'll see the scan tag option. Remove an employee's tag from its bag and tap it on the back of the device.
A pop-up will appear displaying the date, time, and the name of the associated employee. The NFC icon on this screen signals whenever a tag scan is required
Reviewing Clock-Ins:
Press the back button twice to return to the ‘Clocks & Activities’ screen where a list of clocked-in employees and their times on this device are displayed. To view all clocked-in employees across devices, visit the online portal.
Clocking Out:
Tap on the red icon above the green + icon to transition to the tag scanning screen for clocking out, denoted by the letters OUT at the top.
Scan the same employee's tag to clock them out, then tap the back button once to return to the ‘Clocks & Activities’ screen. You’ll now see that the employee is clocked out.
Accessing Time & Attendance Module:
Tap the foreman's wristband on the back of the device.
A window will pop up, displaying a tile named ‘Time & Attendance’. Tap on this icon to access the module.
Clocking Out:
Tap on the red icon above the green + icon to transition to the tag scanning screen for clocking out, denoted by the letters OUT at the top.
Scan the same employee's tag to clock them out, then tap the back button once to return to the ‘Clocks & Activities’ screen. You’ll now see that the employee is clocked out.
Capturing activity units is crucial for tracking the productivity and performance of your employees, particularly when specific activities require measurement beyond time spent. Here's how you can add these units directly from the Agrigistics portal:
Navigate to Activity Units:
Initiate Addition:
Click on the green + icon located in the bottom right-hand corner of the page.
Allocate Units to an Employee:
Select the employee to whom you wish to allocate the units.
Select the Supervisor:
Choose the supervisor responsible for approving the entry. By default, the currently logged-in user will be selected. You can change this if necessary.
Specify Location (Optional):
If relevant, select the block or area where the activity was performed. This helps in tracking the location-specific productivity.
Choose the Activity:
Enter Units:
Set Date and Time:
Input the date and time when the activity was performed. This ensures accurate historical data recording.
Mark as Under Review (if applicable):
If the entry needs further verification, flag it as under review and provide a remark explaining why this is necessary. This is useful for items that may require additional scrutiny or correction.
After adding activity units, you can review these entries in the activity items report to ensure all data has been accurately captured.
Leave can be captured from multiple places on Agrigistics depending on where you are:
To add leave, provide the following information on the panel:
Leave Type: Select the type of leave you want to capture.
Duration: The first and last days of the leave duration can be customised to allow flexibility. All days between the first and last day will default to full days.
Employees: Select one or more employees.
Options:
Permission Not Provided: Employee took leave without permission/approval.
Restrict Device Access: If selected, the employee will not be able to clock any information on the Android application.
Under Review: If this leave needs to be reviewed at a later date.
Note: Provide a note to give more context for the leave.
To edit or remove leave after it has been captured:
Select the leave in the table below the employee timeline.
To edit the leave: Follow the instructions here: Add Leave Details
Click on Update to confirm the edit
To delete the leave: Select the delete option at the bottom of the page.
Select the date range for the specific leave item
Click on the leave item in the table
Click on Delete
Step by step guide on how to clock out an employee on the android device. Please refer to this section, , on who have access to the time and attendance module on the device.
Go to on the Agrigistics portal.
Select the activity for which units are being recorded. Only activities configured with measurement units will appear in this list. If you need to set up measurement units for an activity, follow the instructions to add these: .
Provide the number of units completed. If a for the activity, it will automatically multiply the entered units by this factor.
Capture and manage leave for employees. If leave is configured in Payroll, all leave taken during a pay run period will be deducted from an employee's balances. More on that here: .
: Quick actions allow you to add leave directly from the dashboard.
: Most of the time, leave will be captured from the overview report where bulk actions are also available to capture leave for more than one employee.
: Focused solely on leave, this section allows you to view all captured leave over a period, and to edit and add leave.
Please note that Leave Capturing works differently for employee(s) who are not assigned to a Clock Template and don’t clock in. These employees’ leave will be captured by making a leave adjustment. To add leave adjustments for multiple employees refer to this page: To add leave adjustments for individual employees refer to this page:
Start - End Dates: Specify the duration of the leave. You can select multiple days. Leave will only be applied if the employee is required to work on the selected days. Refer to the to configure employee shifts.
Full Day: All the for the employee on that day.
Half Day: Half of the for the employee on that day.
Partial Day: Select the number of hours of leave to be applied. The total hours cannot exceed the for the employee on that day.
Navigate to the Employee Overview report and open the for an employee:
Navigate to to view all captured leave for a specific period:
