Data Capture

How to add clocks on the android device and online portal

Time & Attendance Clock In

Online Portal

Step by step guide on how to add a manual clock on the online portal. Please note that when creating manual clocks on the online portal they can be created for any employee on any day.

Manual clocks can be added from both the dashboard and employee overview

Android Device

Step by step guide on how to clock in an employee on the android device. Please refer to this section, Employee Roles, on who have access to the time and attendance module on the device.

  1. Accessing Time & Attendance Module:

    1. Tap the foreman's wristband on the back of the device.

    2. A window will pop up, displaying a tile named ‘Time & Attendance’. Tap on this icon to access the module.

  2. Clocking In

  3. In the Time & Attendance module, tap on the green + icon located at the bottom right.

  4. You’ll then need to select an activity as all clock-ins on Agrigistics are associated with a specific activity to aid in cost allocation across various farm tasks. While a general activity is set by default, additional activities can be configured later via the online portal. For now, select the general activity and tap on ‘Clock In’.

  5. Scanning Employee Tag:

    1. On the following screen, you'll see the scan tag option. Remove an employee's tag from its bag and tap it on the back of the device.

    2. A pop-up will appear displaying the date, time, and the name of the associated employee. The NFC icon on this screen signals whenever a tag scan is required

  6. Reviewing Clock-Ins:

    1. Press the back button twice to return to the ‘Clocks & Activities’ screen where a list of clocked-in employees and their times on this device are displayed. To view all clocked-in employees across devices, visit the online portal.

  7. Clocking Out:

    1. Tap on the red icon above the green + icon to transition to the tag scanning screen for clocking out, denoted by the letters OUT at the top.

    2. Scan the same employee's tag to clock them out, then tap the back button once to return to the ‘Clocks & Activities’ screen. You’ll now see that the employee is clocked out.

Time & Attendance Clock Out

Online Portal

Android Device

Step by step guide on how to clock out an employee on the android device. Please refer to this section, Employee Roles, on who have access to the time and attendance module on the device.

  1. Accessing Time & Attendance Module:

    1. Tap the foreman's wristband on the back of the device.

    2. A window will pop up, displaying a tile named ‘Time & Attendance’. Tap on this icon to access the module.

  2. Clocking Out:

    1. Tap on the red icon above the green + icon to transition to the tag scanning screen for clocking out, denoted by the letters OUT at the top.

    2. Scan the same employee's tag to clock them out, then tap the back button once to return to the ‘Clocks & Activities’ screen. You’ll now see that the employee is clocked out.

Activity Item / Units

Capturing activity units is crucial for tracking the productivity and performance of your employees, particularly when specific activities require measurement beyond time spent. Here's how you can add these units directly from the Agrigistics portal:

  1. Navigate to Activity Units:

  2. Initiate Addition:

    • Click on the green + icon located in the bottom right-hand corner of the page.

  3. Allocate Units to an Employee:

    • Select the employee to whom you wish to allocate the units.

  4. Select the Supervisor:

    • Choose the supervisor responsible for approving the entry. By default, the currently logged-in user will be selected. You can change this if necessary.

  5. Specify Location (Optional):

    • If relevant, select the block or area where the activity was performed. This helps in tracking the location-specific productivity.

  6. Choose the Activity:

    • Select the activity for which units are being recorded. Only activities configured with measurement units will appear in this list. If you need to set up measurement units for an activity, follow the instructions to add these: Employee Activities.

  7. Enter Units:

    • Provide the number of units completed. If a unit factor is configured for the activity, it will automatically multiply the entered units by this factor.

  8. Set Date and Time:

    • Input the date and time when the activity was performed. This ensures accurate historical data recording.

  9. Mark as Under Review (if applicable):

    • If the entry needs further verification, flag it as under review and provide a remark explaining why this is necessary. This is useful for items that may require additional scrutiny or correction.

After adding activity units, you can review these entries in the activity items report to ensure all data has been accurately captured.

Leave

Manage leave for your employees.

Add Leave

Capture leave from multiple locations:

To add leave complete the following information on the dialog:

  1. Employees - specify one or multiple employees to add leave for

  2. Select the leave type

  3. Provide the start and end date and time of leave

    • The actual leave amount in hours that will be allocated to the employee will be calculated by using their clock template for the selected period

  4. Specify whether the leave was taken with or without permission

  5. Provide any additional information for this leave application

  6. Disable device activity. If this flag is set the employee will not be able to perform any actions on the device while on leave.

  7. Click on Save

Remove Leave

To remove leave after it has been captured navigate to Data Review / Leave:

  1. Select the date range for the specific leave item

  2. Click on the leave item in the table

  3. Click on Delete

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