Payslip
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When generating a pay slip you have the following options to customise it:
Page Size: Select A4 or A5 page sizes.
Please note that only one payslip will be generated per page. If you want to print two payslips per page, select A5 size and customise print settings on your computer.
Page Margins: Specify custom page margins in millimeters
If you have special confidential paper, adjust margins as needed.
Additional Options:
Include employee hours: By selecting this option, a daily breakdown of all hours worked for the employee will be added to the payslip. This can assist in unwanted queries when handing out payslips.
Individual PDFs: This option will generate separate PDF files for each employee. Use this option if you intend to digitally send payslips to each employee.
Hide Leave:
Toggle the options next to each leave option to hide it from an employees pay slip.
Show Benefits & Contributions: Add an additional table to display all company contributions and benefits.
Detailed Payroll Calculations Report: This will generate an additional page that can be printed with payslips. This will explain how hourly metrics are allocated to pay run templates.
Refer to this section: Detailed Payroll Calculations Report
Generate PDF: A combined PDF file with all selected employees' payslips. Ideal option for printing.
Below is a complete breakdown of an Agrigistics Payslip:
Employee number and full name.
Pay run name and current period start and end date.
Employee team.
Company details as required by the BCEA.
This includes the company name, address, PAYE and UIF registration number.
Employee personal information:
Employee Number.
Full name.
Payment Frequency.
Date of employment.
ID Number.
Banking Details.
Company Logo.
Loans and Savings + Leave balances.
Loans and Savings will only be visible if the employee has active savings or loans.
The leave balances indicates the employee's current leave balance, leave accrued in this period and leave taken in this period.
PAYE Calculation method: Only applicable if this employee pays PAYE.
Earnings table.
Deductions table.
Pay run template name + description.
Pay run template quantity and rate.
Pay run template total monetary value.
Total Earnings / Deductions.
Daily breakdown of hours worked: Please note that the daily breakdown of hours is only included on the current pay slip. If a historical pay slip is printed, the hours will be omitted to avoid inaccuracies that may arise if time and attendance data or clock templates have changed.
Public holidays are indicated with an asterisk (*) next to the date.
Leave is indicated next to the hours (AL - Annual Leave, SL - Sick Leave, FR - Family Responsibility Leave, UL - Unpaid or Other leave)
If weekly overtime is calculated, an additional breakdown will be provided.
Nett pay (Earnings - Deduction = Nett pay)
The date this payslip was generated.
Detailed explanation of how hours worked are applied to each pay run template:
Employee details
Daily breakdown for the entire pay run period
Clocking Data:
Budget hours as configured in the clock template. If a day is optional, there will be no budget hours in the cell.
Total hours clocked: This includes Normal hours + daily overtime on the day.
Public Holiday: Budget hours for the public holiday if it is not on an optional day.
Leave: Leave taken on the specific day.
Pay run templates: List of all pay run templates for the employee that are linked to Time & Attendance data.
Daily hour accumulation: Indication of the total hours worked cumulative over the entire pay run period.
When data is allocated to a pay run template, it will be indicated with a + sign and the amount added.
Totals for the entire pay run period.
