Monthly Filing
Learn about the monthly tasks like EMP201 forms and UIF reports. See how Agrigistics makes these steps easy and keeps your farm's finances on track.
Navigate to Payroll / Filing to generate your monthly SARS and UIF reports.
When will the monthly reports be available?
Once all pay runs that end within a calendar month have been finalised, your monthly reports will be generated. You will be prompted with the following message if not all pay runs are finalised. Navigate here for more information on finalising pay runs.
Available Reports
Once all pay runs are finalised, these reports will be available automatically.
EMP201
The EMP201 is a monthly summary that consolidates PAYE, UIF deductions, and any applicable ETI details. Ensure this is filed by the 7th of the following month to remain compliant.
The EMP 201 can be downloaded by following these steps:
Navigate to Payroll>Filling
Locate the payrun that you have already finalised (these reports will only be available once a payrun has been finalised - finalised payruns are irreversible and can't be undone so please make sure you have exported all reports and bank files prior to finalisation).
Once you hover with your mouse in the EMP201 block, a download Icon will appear:
UIF Declaration
Each month, it's necessary to declare specific details about each employee's earnings and UIF contributions to the Department of Labour. Agrigistics streamlines this task by allowing you to generate and download the UIF declarations directly from our platform.
Your UIF Declaration can be emailed to the department of labour by using the following instructions:
Navigate to Payroll>Filling
Locate the payrun that you have already finalised (these reports will only be available once a payrun has been finalised - finalised payruns are irreversible and can't be undone so please make sure you have exported all reports and bank files prior to finalisation).
Click on the UIF Declarations button for the relevant month - a download icon will appear.
A file will be downloaded with the following name: uuuuuuuu.nnn
Where "uuuuuuuu" represents your UIF number and "nnn" an unique file number for this specific month and year.
Please do not open and edit this file after downloading it.
Send an email to declaration@labour.gov.za and attached the file downloaded in step 3
The “Subject” of the E-mail must be “Declaration” or “Declarations”.
You will receive a response within 5-7 working days.
This declaration is created in a specific format to be read by the Department of labour, we advise that you not open this file. Please refer to this document for further information on the specifications of the file: Employer Declaration
Detailed Breakdown
Downloadable excel sheet that contains all taxable elements for each employee for the given calendar month. This report also contains all ETI information for each employee.
Navigate to Payroll>Filling
Locate the payrun that you have already finalised (these reports will only be available once a payrun has been finalised - finalised payruns are irreversible and can't be undone so please make sure you have exported all reports and bank files prior to finalisation).
Hover with your mouse over the detailed breakdown - a download Icon will appear that you can use to download your report.
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