Monthly Filing

Learn about the monthly tasks like EMP201 forms and UIF reports. See how Agrigistics makes these steps easy and keeps your farm's finances on track.

Navigate to Payroll / Filing to generate your monthly SARS and UIF reports.

When will the monthly reports be available?

Once all pay runs that end within a calendar month have been finalised, your monthly reports can be generated.

Generate filing documents for all finalised pay runs in the list

You will be prompted with the following message if not all pay runs are finalised. Navigate here for more information on finalising pay runs.

Finalise all pay runs in the list before you can generate the monthly filing documents

Available Reports

Once all pay runs are finalised, these reports will be available automatically.

Available reports each month

EMP201

The EMP201 is a monthly summary that consolidates PAYE, UIF deductions, and any applicable ETI details. Ensure this is filed by the 7th of the following month to remain compliant.

Monthly filing reports are only available after finalising all pay runs in a calendar month. See this section: When will the monthly reports be available?

Monthly filing page

The EMP201 can be downloaded by following these steps:

1. Navigate to Payroll > Filing and select a legal entity on the left hand side

   1. If you want to generate the EMP201 for a previous financial year, select the applicable year in the top right

2. Locate the calendar month and click on generate documents.

   1. If the documents are not available yet, refer to: When will the monthly reports be available?

3. Once you hover over the EMP201 block, a download Icon will appear:

   

   Download EMP201

Watch our step by step video:

UIF Declaration

Each month, it's necessary to declare specific details about each employee's earnings and UIF contributions to the Department of Labour. Agrigistics streamlines this task by allowing you to generate and download the UIF declarations directly from our platform.

Monthly filing

Your UIF Declaration can be emailed to the department of labour by using the following instructions:

1. Navigate to Payroll > Filling and select a legal entity

   1. If you want to generate the UIF declaration for a previous financial year, select the applicable year in the top right

2. Locate the calendar month

   1. If the documents are not available yet, refer to: When will the monthly reports be available?

3. Click on the UIF Declarations button for the relevant month - a download icon will appear.

   
4. A file will be downloaded with the following name: uuuuuuuu.nnn

   • Where "uuuuuuuu" represents your UIF number and "nnn" an unique file number for this specific month and year

   • Please do not open and edit this file after downloading it

   • Please do not rename the file

5. Send an email to [email protected] and attached the file downloaded in step 3

   • The “Subject” of the E-mail must be “Declaration” or “Declarations”.

6. You will receive a response within 5-7 working days.

This declaration is created in a specific format to be read by the Department of labour, we advise that you not open this file. Please refer to this document for further information on the specifications of the file: Employer Declaration

Detailed Breakdown

Downloadable excel sheet that contains all taxable elements for each employee for the given calendar month. This report also contains all ETI information for each employee.

Monthly Filing

1. Navigate to Payroll > Filling and select a legal entity

   1. If you want to generate the UIF declaration for a previous financial year, select the applicable year in the top right

2. Locate the calendar month

   1. If the documents are not available yet, refer to: When will the monthly reports be available?

3. Hover with your mouse over the detailed breakdown - a download Icon will appear that you can use to download your report.