Time and Attendance

How can I assign overtime to an employee without designating the entire budgeted hours?

Overtime refers to hours worked beyond the initially budgeted hours. In the scenario where an employee's standard daily work time is 9 hours, overtime hours are only assigned if the employee works beyond the 9-hour mark on that specific day. The manner in which the employee's work is distributed—whether starting earlier or continuing after their shift—does not affect the eligibility for overtime allocation.

To allocate overtime for the employee while not necessitating the full budgeted hours, you can implement a working hour adjustment to reduce the total budgeted hours. For instance, if the employee's standard workday is set at 9 hours (budgeted hours = 9), but you wish to allocate 7 regular hours and 2 overtime hours, you can apply a working hour adjustment to shorten the duration of the shift.

What is an extended day?

In Agrigistics, our time-tracking module operates within a 24-hour day. This makes it easier to identify any issues like missed clock-ins or clock-outs. However, this 24-hour setting poses a challenge for shifts that cross over into a new day.

For example, if you clock in at 18:00 and don't clock out until 05:00 the next day, the system will address this using the "Extended Day" feature. Instead of showing an error, the system will automatically calculate the total hours worked across the two days. These shifts will be flagged as "Extended Day" on both the employee overview report and the overview dashboard.

Employee overview dashboard

Dashboard - The last icon represents extended days for 2 employees on the 16th of September

The clock out of an employee is annotated with a (+1) to indicate that it is on the next day

Employee overview report

An icon will appear next to the hours for the day if it was an extended day. Click on the three dots to view the timeline details for the employee

Requirements

The extended day will be automatically applied if the following requirements are met:

• The employee's last action for the day is a clock-in i.e. there is no clock out for the day

• The employee's next day starts with a clock out

• The duration between the clock-in and clock-out is less than 24 hours

  • This ensures that employees are not allocated more than 24 working hours per day