Pay Run History

View all historic finalised pay runs

The pay run history is a record of all finalized pay runs. To access this:

• Navigate to Payroll, Pay runs

• Click on the pay run that you want to view the history for

• Click on the small drop down arrow next to the date on the top right hand side.

• Find the previous period you want to view from the pop up list and click on View.

NOTE: Once you have reverted to a previous pay run, you can view all the details of this pay run and also print payslips and reports for this pay run but you will NOT be able to make any financial changes.

Here, you will find all historical finalized pay runs. These records are locked to maintain data integrity for several reasons:

• Finalized Pay Runs are Immutable: Historical pay run data cannot be altered once finalized. This ensures the accuracy of records submitted to SARS.

• Compliance with SARS: Any changes to finalized pay runs would lead to discrepancies during bi-annual reconciliations with SARS, hence the read-only status.

• Accuracy of Pay Slips: Printed pay slips handed out to employees must accurately reflect what’s recorded in the system.

• Separation from Time and Attendance: Finalized pay run information is not linked to time and attendance or piecework data. Subsequent changes to such data will not retroactively affect historic pay runs.

This approach secures the historical accuracy of payroll data, which is crucial for both regulatory compliance and transparent employee communication.