Billing Portal & Payments
A quick guide to your online billing page and notifications
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A quick guide to your online billing page and notifications
Last updated
Was this helpful?
To access your open invoices, go to your billing page. Click on your name or profile icon in the top toolbar, and then select "Billing." You will see the following page:
Here, you can view all your open invoices, including balances and due dates. Overdue invoices will also be listed in red.
Click on the "Download PDF" button do download the official invoice.
If you have any unpaid invoices due within 5 days, a reminder banner will appear at the top of your page. Click on the banner to navigate to the Billing Portal and review the invoices requiring attention.
If any of your monthly licence fee invoices are overdue by more than five days, access to your portal will be suspended. You will not be able to close the suspension notification until all overdue invoices have been paid in full.
Click on the "Download PDF" button do download the official invoice.
Once payment has been made, please send proof of payment to accounts@agrigistics.co.za. Our support team will restore access to your portal once the funds have been received and allocated to the overdue invoices.
The suspension notification will remain visible until the payment reflects in our account and is processed, which may take up to three working days.
Monthly invoices are sent on the 1st of each calendar month. If the 1st falls on a weekend or public holiday, the invoice will be sent on the first working day.
If you have signed a debit order mandate, you have until the 11th of the calendar month to contact our accounts team at accounts@agrigistics.co.za to raise your concerns.
All invoices must be paid in full before or on the due date of the invoice. Failure to pay will result in service suspension. If a debit order mandate was signed, the amount stated on the invoice will be debited from your account on the debit date specified in your debit order mandate. If you have signed a debit order mandate and make an EFT payment, you will not be debited at the end of the month.
Debit orders are only processed on unpaid invoices on the debit order date as stated in the mandate.
Your monthly invoice typically includes three line items:
Base licence fee: This is the minimum fee for using Agrigistics each month.
Device Monthly fee: A fee is charged for each managed device and SIM card. This includes mobile data to ensure live updates on the portal.
Please note that the monthly device fee will always be charged, even if the device is not in use. This is necessary to keep the SIM card active. If you wish to cancel the monthly fee for a device, we will remove it from your invoice and stop providing mobile data.
Active Employees over base fee (Legacy billing, limit 50 employees): A fee for each active employee exceeding the base number of employees.
Payroll employee (Legacy billing): Per active employee on payroll for the month. Payroll employees are not included in the base fee.
In the context of Agrigistics, an 'Active Employee' is defined as any employee who has associated activity within a calendar month. This includes any data captured and allocated to an employee, regardless of the nature of the activity.
An employee is considered active if there is any data entry (like clock ins/outs, harvest items, etc.) attributed to them within the given month.
The 'active' designation is purely based on data activity. Therefore, whether an employee is officially listed as 'resigned' or 'active' in employment status does not influence their active status in the system.
Unfortunately, at Agrigistics, we strive to provide the best service possible, and this is only achievable if we can also meet our financial obligations. Therefore, we are unable to accommodate special arrangements for late payments. Please ensure timely payment to avoid service disruptions.
